Know Your
Numbers.
Grow Your Company.
Real-time P&L dashboards, AI bookkeeping, and cash flow forecasting — purpose-built for production companies.
JR SK MT Trusted by 30+ production companies and agencies
Trusted by production companies and creative agencies
Stop Flying Blind
Most production companies don't know their financial health until it's too late. We fix that.
The Old Way
- Spreadsheets everywhere — no single source of truth
- Monthly financials weeks late, always reactive
- Cash flow surprises — "Wait, we're short this month?"
- No idea what each team member actually costs
The TopOps Way
- One dashboard — P&L, cash flow, teams, all in real time
- AI closes your books by the 10th, every month
- 15-week cash flow forecast — know exactly where you stand
- Team cost analysis with per-employee ROI
How It Works
Up and Running in 3 Steps
No migration headaches. No data entry. Just connect and go.
Connect
Link your QuickBooks or Xero account in under 5 minutes. Read-only access — we never touch your books.
Automate
AI categorizes transactions, reconciles accounts, and closes your books by the 10th of every month.
Grow
Get real-time dashboards, cash flow forecasts, and team cost analysis to make smarter financial decisions.
Integrates with your existing tools
40+ hrs saved
monthly per production team
3x faster close
books closed by the 10th
15-week forecast
cash flow visibility
97% accuracy
budget vs. actual
Built for the people behind the cameras. Financial clarity so you can focus on what matters.
The Dashboard
Your Financial Command Center
Real-time P&L, cash flow forecasting, team cost analysis, and AI-powered insights — all in one place.
Pricing
Simple, Transparent Plans
Choose the level of intelligence your business needs. Upgrade anytime.
Starter
For small shops getting started
- AI-categorized bookkeeping
- P&L Dashboard + Health Score
- QuickBooks / Xero integration
- Email support
CoreOps
AI bookkeeping + dedicated bookkeeper
- Everything in Starter
- Monthly close by the 10th
- Dedicated bookkeeper
- Budget vs Actuals
FlowOps
+ Cash flow & forecasting
- Everything in CoreOps
- Cash Flow Dashboard
- 15-week cash forecast
- Monthly CFO advisory
GrowthOps
+ Teams, budgets & sales ops
- Everything in FlowOps
- Team Cost Dashboard
- Budgets & variance analysis
- Sales pipeline tracking
PartnerOps
AI-powered fractional CFO
- Everything in GrowthOps
- Dedicated fractional CFO
- Board & investor reporting
- Custom integrations & API
Enterprise
Your brand, your platform
- Everything in PartnerOps
- Full white-label branding
- Custom domain & SSL
- Branded login & emails
- Theme engine & PDF reports
- 100 dashboards & team members
Add-on modules: Film Tax Credits (+$500/mo) · Sales Accelerator (+$750/mo) · Multi-Entity (+$500/entity/mo)
Compare all features"Found $140K unbilled — invoiced it that week." — Redline Studios
"Hire decisions in 5 minutes, not 5 days." — Blue Ridge Media
"Flagged an $87 vs $65/hr gap — saved $47K." — Apex Studios
Cash Flow Health Check
How Healthy Is Your Cash Flow?
Plug in your numbers. Get an instant financial health snapshot.
Your Numbers
Monthly P&L
13-Week Cash Projection
Projected Cash (Wk 13)
Cash on Hand + (Net Income × 3 months). Shows your estimated cash position in 13 weeks based on current monthly P&L.
$710K
Up from $350K today
Projected Cash ÷ Monthly OpEx. Shows how many months of expenses your week-13 cash position would cover if revenue stopped.
Healthy: 6+ months of coverage
+$120K
Monthly Cash Flow
Cash-flow positive
94
Health Score
Weighted composite of net margin, cash coverage, and projected cash trend. Scored 0–100.
Avg client: 96
Net Margin
40%
Production industry avg: 8–15%
Your Verdict
Your company is cash-flow positive with a healthy net margin. TopOps would help maintain visibility and catch trends before they become problems.
Get a personalized analysisThe TopOps Effect
Watch Your Runway
Grow Over Time
Companies using TopOps see an average 2.4x improvement in cash runway within the first 6 months. Better visibility leads to better decisions.
2.4x
Runway Growth
+34%
Gross Margin Avg
89%
Client Retention
Cash Runway Projection
12-month outlook with TopOps
Your Entire Back Office, Covered
Full-service financial operations, powered by AI and backed by real humans.
Bookkeeping
AI-categorized transactions, bank reconciliation, monthly close by the 10th.
Financial Reporting
Real-time P&L, balance sheets, and custom reports with variance analysis.
Cash Flow Management
15-week forecasting, runway projections, scenario modeling.
Team Cost Analysis
Per-employee cost rates, departmental breakdowns, utilization tracking.
Budgets & Forecasting
Rolling forecasts, variance heat maps, 3-year YoY trends, driver-based scenario modeling.
Film Tax Credits
Credit optimization, documentation, filing support, compliance tracking.
Client Stories
What Our Clients Say
"Honestly? We almost missed payroll last March. Nobody on my team could tell me where the cash went until three weeks after the fact. TopOps showed us we had $140K in unbilled work sitting there. We invoiced it that week."
Jason Rivera
EP, Redline Studios · 8-person shop, LA
"I used to dread the 'can we afford this hire?' conversation because the answer was always 'I think so?' Now I pull up the cash flow forecast in the meeting and we decide in 5 minutes. That alone is worth the subscription."
Sarah Kim
CFO, Blue Ridge Media · Post house, 15 people, Atlanta
"We were bleeding money on one of our editors — fully loaded cost was $87/hr but we were billing them at $65. TopOps flagged it in the first week. We restructured rates and saved $47K that quarter."
Marcus Thompson
Head of Production, Apex Studios · Branded content, 20 people, NYC
Your data is safe with us
Bank-Level Encryption
AES-256 at rest & in transit
Read-Only Access
We never modify your books
SOC 2 Compliant
Enterprise-grade security
99.9% Uptime
Hosted on enterprise cloud
Common Questions
Frequently Asked Questions
Absolutely. We use AES-256 encryption for data at rest and in transit. Our QuickBooks and Xero integrations use read-only API access — we never modify your books. All data stays in your accounting system; we pull copies for analysis only. We're SOC 2 Type II compliant with enterprise-grade infrastructure.
We integrate directly with QuickBooks Online and Xero. You can also upload data via CSV or Excel. Our PartnerOps tier includes custom integrations with project management tools like Monday.com and custom API access.
Most clients are fully onboarded within 5 business days. You'll connect your QuickBooks or Xero account, we'll import your historical data, assign a dedicated bookkeeper, and your dashboard goes live. You can start exploring with demo data immediately while we set up your real financials.
Yes — all plans are month-to-month with no long-term contracts. Upgrade anytime and new features activate immediately. Downgrade or cancel with 30 days' notice. Annual plans save 15% and can be canceled with a prorated refund.
We do everything except file taxes. We maintain your books, prepare financial reports, manage reconciliations, and coordinate directly with your CPA or tax professional at year-end. Your books are always tax-ready.
TopOps works for production companies of all sizes — from boutique studios doing $500K/year to multi-entity operations doing $20M+. Our CoreOps tier is designed for smaller shops that need clean books and a clear P&L. GrowthOps and PartnerOps scale with you as you add teams, departments, and entities.
Both. Our AI handles the heavy lifting — transaction categorization, reconciliation, and report generation. But every account is overseen by a real human bookkeeper who reviews the AI's work, handles exceptions, and is available via Slack or email. PartnerOps clients also get a fractional CFO.
Absolutely. Our interactive demo dashboard is available right now with realistic sample data — no account required. You can explore the P&L, cash flow forecasting, team cost analysis, and health score. When you're ready, book a call and we'll show you what it looks like with your actual numbers.
Your data is always yours. If you cancel, we'll export your complete financials — P&L reports, balance sheets, transaction history — in standard formats (CSV, PDF, Excel). We retain your data for 90 days after cancellation in case you change your mind, then permanently delete it.
Ready to See Your
Business Health Score?
Get a free financial health assessment. No credit card required. See results in 48 hours.